Things to keep in mind when doing electronic customs declaration

Electronic customs declarations bring many benefits and convenience to the person who carry out the procedure and every declaration of goods information is transmitted data on the network to customs through declaration software. However, according to some criteria, declarations must be canceled if they are made wrongly. Consequently customs clearance personnel need the knowledge they need to carry it out properly. The most common errors are:

  • Wrong criteria in the VNACCS software: There are some additional editable criteria but there are some non-revision criteria (10 criteria) that require re-declaration; This led to delayed clearance of the village. Especially if the return is taxable, it takes time to adjust.

  • Imposing the HS code incorrectly: do not know the rules of code as prescribed, or wrong. There are several types of goods that can be described in different places in the tariff schedule, with different taxation rates that can be confusing to the customs declarer. But according to the code of the Harmonized System (HS code), each type of goods has only one code - so the problem is to find the appropriate code for that item. The psychology of the owner is to apply the HS code with the lowest tax rate, but the point of customs is the opposite - the code HS code with the highest tax rate, so the customs declarer need professional knowledge to Demonstrate your declaration.

  • Common errors on vouchers:

The information on the voucher does not match: defects in terms of delivery, quantity, weight, spelling errors, ... Require the customs declarer to carefully check the document to see where the error is. - Notify relevant parties for correct adjustment before customs declaration

Common errors on C / O: The value on C / O must be the FOB value expressed in USD but in some cases the other value (EXW, CFR, CIF, ...) Copper and invoice, the item includes many details but on the C / O express not enough, lack of details. In case C / O is issued by a third party, the invoice number must be the invoice number issued by the seller rather than the invoice number of the shipper, and must be Tick ​​the box "Third Party Invoicing", ... If any of the above error, the C / O will be rejected by Customs, not considered acceptance.

In addition to errors in the documents, there may be other errors when checking goods such as: cont wrong seals; The goods are not of the right type, lack or quantity; There are no labels or expressions of origin, date of manufacture, expiry dates incorrect or missing, customs declarants need experience to handle these situations in the quickest way, The fee is not worth it and can take a very long time to replenish the goods clearance process.

  • During the loading process, the goods may be subjected to unusual (LCL) conditions such as distorted goods, broken tanks, signs of unusual opening, etc. Customs must check and coordinate checks with related parties for processing.

In general, the process of carrying out customs procedures, customs clearance of goods through the order of steps from receipt of examination of documents, application for permits, declarations, registration of quality inspection, inspection - Inventory, goods sampling, arranging of receiving means, addition of state inspection results ... require the customs declarer to have to check and arrange the order so that the entire process is carried out. Present in the shortest time.

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